This website www.workpositive.ie is operated by wellhub on behalf of the Health & Safety Authority and the National Treasury Management Agency . ‘wellhub’ is a trading name of Employee Wellbeing Limited. Employee Wellbeing Limited’s (No. 558120) address isGround Floor, Block A, The Sidings, Lisburn, Northern Ireland, BT28 3AJ. Registered in Northern Ireland. VAT Reg No. 872 2791 02. 

This privacy policy sets out how wellhub uses and protects any information that you give wellhub when you use this website. Wellhub is committed to ensuring that your privacy is protected. Should we ask you to provide any information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy. This policy applies specifically to www.workpositive.ie and provides you with information about:

• What personal data we collect from you on this site
• The cookies we use and how you can configure permission
• What we do with the information we gather
• Who we share your data with
• How long we hold onto your data for
• How we ensure your privacy is maintained; and
• Your legal rights relating to your personal data.

What personal data we collect from you on this site

When you register for an account at www.workpositive.ie we collect the following information:

• Your name, username and contact email address
• Your company name, business sector and province
• Your email contact preferences
• Your preferences regarding how any information relating to your account is used

When you complete a www.workpositive.ie survey we collect the following information:

• Age, gender and length of tenure at your current job
• Information regarding any custom filters added by account holders during survey creation
• Information regarding your perceptions of your psychosocial work environment. For example; the level of demand place upon you by your work. The level of control you have over your job, and the amount of support you receive from colleagues and managers
• Information regarding your mental and emotional wellbeing
• You may also be asked to provide Information regarding workplace exposure to critical incidents

What personal data does this website collect using cookies

Cookies are small pieces of information sent from our website to your computer to help us identify you quickly. wellhub uses cookies to help you use our site more effectively, to identify you when you visit our site, and to help us assess how our site is used.

The Information Advertising Bureau (www.allaboutcookies.org) provide in-depth information about cookies.

We use cookies for the following purposes:

• Necessary cookies (required) are cookies necessary for basic functions on our website, such as security and network management, and to enable you to log in to your account.
• Analytics cookies (performance) are used to analyse, create statistics and reporting for the purpose of improving our websites and services, such as to count the number of visitors and how these visitors navigate on our websites. All information these cookies collect is aggregated and therefore anonymous. We use the information we collect to identify areas for improvement such as navigation and user experience. For this purpose, wellhub uses Google Analytics to measure and analyse usage of the website. The information collected will include IP Address, pages visited, browser type and operating system. The data will not be used to identify any user personally.

The cookies we use:   

Changing cookie permission

You can click on the ‘Privacy Settings’ tab at the bottom of the webpage to configure your current cookie permissions.

To opt-out of our use of cookies, you can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from websites you visit. If you do not accept cookies, however, you may not be able to use all aspects of our Services.  The Information Advertising Bureau website (www.allaboutcookies.org) provides information on how to remove cookies from your browser.

What we do with the information we gather

We require information from you to understand your needs and provide you with a better service, and in particular, for the following reasons:

1. Setup and secure your account

All of the personal data we collect from you on this site is collected to allow you to create and secure your account login details.

2. Monitor usage

Account holder information and cookie information will be used to monitor service uptake and inform and improve our work and services. This information will be used to generate usage reports.

3. Inform you on updates and improvements

When permission is granted we may use your information to contact you by email to promote updates and improvements to the Work PositiveCI approach and the site: www.workpositive.ie. We will never share your contact information with any other organisation unless we are required by law to do so.

4. Update scoring norms / benchmarks

When permission is granted we may use completed survey information to update the Irish scoring norms / benchmarks. The data will be anonymised, no individual survey respondent, account holder or company will be identifiable.

5. Conduct research to inform future policy

When permission is granted we may use completed survey information to conduct research on the topics of psychosocial working conditions, employee wellbeing and workplace critical incidents. Research findings will be used to inform future policy and improve the Work PositiveCI approach and associated services. The data will be anonymised, no individual survey respondent, account holder or company will be identifiable.

Who we share your data with

We will not distribute your personal name, username and email address to third parties unless we are required by law to do so.

We will generate usage reports containing account holder information on company, business sector and province alongside general website traffic information (google analytics reports). This information will be shared with the HSA and NTMA.

Any information used to generate norms / benchmarks or to conduct research will be anonymised before distribution to HSA, NTMA or research partners. N o individual survey respondent, account holder or company will be identifiable.

How long we hold your data for?

We will hold your account user and corresponding survey information for as long as you have an active account. Closing your account (by choosing the ‘delete my account’ option on the ‘edit account’ screen) will permanently delete any personal information and survey information we hold regarding your account. You can also delete individual survey information by logging into your account and choosing the ‘delete survey’ option on the survey edit screens.

Please note that if prior permission was provided we may still retain anonymized survey information to update Irish scoring norms and to conduct research. You can contact us at info@wellhub.info to restrict the use of your survey information or to notify us you would like this survey information permanently deleted.

How we ensure your privacy is maintained

We are committed to ensuring that your information is secure. In order to reduce the risk of unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. For example:

• wellhub configures new and existing hardware to reduce vulnerabilities and provide only the functionality and services required.

• www.workpositive.ie is SSL certified. We deploy appropriate password security procedures and 'rules' for information systems. For example, we limit the number of failed logins to 5, with a lock-out time of six hours, and provide password strength feedback to encourage strong passwords. All passwords are encrypted, no cleartext passwords are stored on the server.

• We keep our software and server up-to-date and apply the latest security patches in order to prevent the exploitation of technical vulnerabilities. We have installed malware protection software which regularly scans our computer network to detect and prevent threats.

• wellhub conducts daily back-ups of its UK-based servers, using a two-day retention strategy, to help restore information in the event of disaster.

Your legal rights relating to your data.

You have the following rights in relation to data collected on this site:

• The right to ask what personal data that we hold about you at any time (You can also access this information by logging in to your account at www.workpositive.ie)

• The right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge (You can also update your personal information by logging in to your account at www.workpositive.ie)

• The right to restrict how we use your data. For example, you can restrict your account data being used to update Irish scoring norms / benchmarks or conduct research on the topics of psychosocial working conditions, employee wellbeing and workplace critical incidents.

• The right to have any personal data about you deleted.

• If you wish to exercise any of the above rights, please email your request to our data protection officer Kelly at kelly@wellhub.info.

Updates to the Privacy & Cookie policy

We reserve the right to make any changes to this policy, particularly in response to legislative requirements.

Your rights

To exercise your right to query, access and amend your personal data, you can contact us by email at Kelly@wellhub.info.